Privacy & cookies
Please read this Privacy Notice before using the Seijaku Website at seijaku.org.uk (the “Website”), as it contains important information about how your data will be collected and handled.
Seijaku.org.uk is owned entirely by Seijaku Ltd. (“Service Provider”). This policy refers to Seijaku Ltd. A “Visitor” refers to anyone perusing the Website with the intention of becoming a “Service User”
Seijaku Ltd. collects the following data: Personal identification information for Visitors who complete online information forms (Business Name, Number of employees, Your Name, Your Job Title, Your Email Address and Your Telephone Number, Reason for enquiry)
You directly provide Seijaku Ltd. with most of the data we collect. We collect data and process data when you:
- Complete one of our information forms on the Website
- Download any of our materials from the Website
- Procure any of our Services
- Voluntarily complete a customer survey before, during or after procuring a Service
- Speak to us on the phone or via conference video
- Provide feedback on any of our message boards, social channels, via email or any other closed or open form of communication
- Use or view our website via your browser’s cookies
Seijaku Ltd. may also receive your data indirectly from the following sources:
- Recommendations from a mutual, or familiar, contact
- Networking events, and events where data are shared (with your permission through the organisers)
Seijaku Ltd. collects your data so that we can:
- Deliver our Service, contact the Visitor
- Email with confirmation of programmes, bookings and for other business-related issues
- Contact you with Services which we believe may benefit you or your Company
- Evaluate and improve our Service and to talk about our Service with other prospective Clients (all data are anonymised)
- Other uses including to support our network and team acquisition strategy and to help us decide which community causes to support pro bono
Seijaku Ltd. additionally runs a free-to-all campaign called Under the Tree: a corporate social responsibility (CSR) initiative. The Service Provider will additionally collect data from Visitors via the Website registration form, and on LinkedIn when Visitors specifically engage with this service. The Service Provider may use your data to contact you to discuss new business opportunities and use your anonymised feedback for marketing purposes. If you wish to have your data removed from any aspect of Under the Tree please contact us using the contact details provided at the end of this section.
Seijaku Ltd. may from time-to-time share your data with our select and highly limited Partner Companies. They will never contact you without your prior consent. We can provide a list of our Partner Companies upon request and they are also listed on the Website.
Seijaku Ltd. stores your data using robust security measures. It may temporarily store information on a Static Device, which is security protected for Businesses with Norton Antivirus. More information can be found here.
Seijaku Ltd. uses Microsoft 365 for its professional and email services. More security information can be found here.
Seijaku Ltd. will keep your data on file until you request that it is deleted or at six years of inactive use, whichever comes first. You may request that we delete all data, in which case we will aim to delete your data within 28 days. You must request written confirmation from Seijaku Ltd. if this is required.
Seijaku Ltd. would like to send you information about Services of ours that we think you might like. If you have agreed to receive marketing updates, you may always opt out at a later date. You have the right at any time to stop Seijaku Ltd. from contacting you for marketing purposes.
If you no longer wish to be contacted for marketing purposes, please email info@seijaku.org.uk with your name, email address, company and put “Stop Marketing” in the subject header.
Seijaku Ltd. would like to make sure you are fully aware of all of your data protection rights. Every Visitor is entitled to the following:
- The right to access – You have the right to request copies of your personal data. We may charge you a fee for this Service.
- The right to rectification – You have the right to request that Seijaku Ltd. correct any information you believe is inaccurate. You also have the right to request Seijaku Ltd. to complete any information you believe is incomplete.
- The right to erasure – You have the right to request that Seijaku Ltd. erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that Seijaku Ltd. restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to Seijaku Ltd. processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that Seijaku Ltd. transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
If you make a request, we have 28 days to respond to you. If you would like to exercise any of these rights, please contact us: info@seijaku.org.uk
Cookies
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology. Find out more by clicking here.
Seijaku Ltd. uses cookies in a range of ways to improve your experience on our website, including understanding how you use our website. Other uses include for our own internal research purposes.
You may set your browser not to accept cookies, and the above-named Website tells you how to remove cookies from your browser. However, in a few cases, some of our Website features may not function as a result.
Seijaku Ltd. Website contains links to other websites. Our privacy policy applies only to our Website, so if you click on a link to another website, you should read their individual privacy policy.
Seijaku Ltd. keeps its Privacy Policy under regular review and places any updates on this web page.
If you have any questions about the Seijaku Ltd. cookies policy, or you would like to exercise one of your Visitor rights, please do not hesitate to contact us: info@seijaku.org.uk
Should you wish to report a complaint or if you feel that Seijaku Ltd. has not addressed your concern in a satisfactory manner, you may contact the information commissioner’s office. See here for how to make a complaint.
For information on our specific Public Liability and Professional Indemnity, please contact us.
